Find Crawford County Clerk Records

Crawford County Clerk Duties

The Crawford County Clerk of Courts page identifies Patti Wetherbee, also listed as Patricia A. Wetherbee in Orphans' Court sources, as the officeholder. The office handles criminal records for misdemeanors, felonies, and summary appeals. It also handles Orphans' Court functions, including marriage records, adoptions, guardianships, estate matters, local Orphans' Court rules, and filing dates for final accounts.

Crawford County's split Pennsylvania structure keeps the criminal and Orphans' Court clerk separate from the civil Prothonotary. Civil records, divorce decrees, PFA filings, passports, civil certified copies, and Prothonotary public-use software are covered by the Crawford County Prothonotary. The split is a core access point because each clerk controls a different record set and different fee schedule.

Crawford County Criminal Records

The Clerk of Courts keeps Crawford County criminal records for misdemeanors, felonies, and summary appeals. Statewide public docket sheets are searched through UJS Case Search, but the Clerk of Courts remains the county office for criminal case file questions, local criminal rules, criminal payments, and certified criminal records. A public docket can show charges, pleas, dispositions, sentencing events, bail, costs, and hearings, while secure content may require a login or may not be open to the public.

For criminal payments, the clerk page links ePay and the statewide PAePay search for court costs, fines, restitution, and eligible traffic ticket payments. When a user needs a certified document or a file item that is not shown on the public docket, the Clerk of Courts phone line is the direct county channel.

Crawford County Orphans' Court

The Clerk of Courts also serves as Clerk of Orphans' Court. The county page lists adoptions dated 1929-present, guardianships, estate matters, marriage records dated 1885-present, birth and death records dated 1893-1905, local Orphans' Court rules, and filing dates for final accounts. Some estate and will copy work may also involve the Register & Recorder / Register of Wills, whose page states that all estates on file are public record and estate records from 1991 to present are online.

Adoption records need a special warning. The Clerk of Courts page says adoption records dated 1929-present are sealed and cannot be opened without a court order. Guardianship and estate matters may have public filings, but personal, sealed, or minor-related information can be limited by court policy or order. Marriage records are a distinct Clerk of Courts function and are covered in detail on the marriage and divorce records page.

Orphans' Court

The Pennsylvania court division for estates, guardianships, adoptions, and marriage record functions.

Guardian

A person appointed to act for another person or estate under court supervision.

Final account

A filed accounting that reports estate or guardianship money before final court action.

Sealed adoption

An adoption record closed to public view unless a court orders access.

Request Clerk Certified Copies

Certified copies from the Clerk of Courts or Clerk of Orphans' Court are used when the record must carry official proof. Marriage certificates, criminal dispositions, Orphans' Court orders, guardianship filings, and estate items may need certification depending on the use. The current fee schedule lists separate copy, certification, search, and filing amounts for Clerk and Orphans' Court functions.

1. Identify whether the record is criminal, marriage, adoption, guardianship, estate, or historical birth/death material.
2. Collect names, dates, docket or file numbers, and the record type. For marriage copies, include the applicant or spouse names and marriage date if known.
3. Contact the Clerk of Courts / Clerk of Orphans' Court at 814-333-7442 or mail the appropriate request to the Judicial Center.
4. Ask whether the record can be certified, whether a court order is needed, and what fee must be sent.
5. Use the office-issued certified copy for legal use instead of a web docket printout.

Clerk Request Form Fields

Research captured the county's certified marriage request fields and the online Right-to-Know routing fields. Together they show what the Clerk of Courts needs to locate and return records. The best requests are specific. A name-only request can work for some indexes, but dates, docket numbers, file numbers, record purpose, and copy type reduce delay.

Crawford County Clerk Fees

The Clerk of Courts and Orphans' Court fee schedule gives researched amounts for several common services. Users should confirm current totals before filing because filings can include advertising, state, or additional-page fees. The amounts below come from the Crawford County research file.

Crawford County Clerk Limits

Public access is not the same for every Clerk of Courts record. UJS public docket sheets are free public records for many criminal and magisterial cases, but secure docket sheets include extra information that is not open in public view. Juvenile court records are restricted under 42 Pa.C.S. Section 6307, and adoption records are sealed under the county's own Clerk of Courts notice unless a court order opens them.

The county Right-to-Know form routes marriage licenses to the Clerk of Courts at 814-333-7442 and non-financial court information to the Clerk of Courts or Court Administrator. It routes divorce decrees to the Prothonotary. That routing notice is useful when a user is unsure which office controls a record.

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